Reservation Process 

*Reservations must be made at least 7 days before the event, and no more than 12 months before the event.

Once we have looked over your Reservation Request and Accepted it, you will receive an email stating so. Then you need to complete the following process listed below.

  You Have 2 Business Days to make a full Rental Payment, if we do not receive a payment within the time, we have to unapproved your rental request. 

  Damage Deposit is included in the rental fee, as long as you and/or guests do not damage anything or leave any litter/decoration or other messes you will receive a refund for the amount of the damage deposit. In which case it will be mailed to you, the refund may take up to 2-4 Weeks for you to receive.   

 Cancellations must be made at least 30 days before the event to receive a refund. 

Rescheduling must be made at least 30 days before the event with the approval of the Parks office. 
  
  

Please No Staples or Nails on Beams or Tables

For Hanging Decorations/Banners: Instead of stapling or nailing beams, Please utilize Hooks in Pavilions for hanging Banners, Balloons, Etc. 

For Tablecloths: Instead of stapling, please bring & use your own Tablecloth clips, Tablecloth weights, or Table bungees.

Anything ground-penetrating is prohibited.
  
  

 If Reserved 

• This pavilion requires a key to use one or more of the following furnishings: Electricity/Electric boxes for the outdoor portion of the pavilion, Indoor Restrooms, Indoor Kitchenette, and/or Indoor Seating. 

• The pavilion key will have to be picked up during business hours the business day before your event. 
• Failure to retrieve the pavilion key during business hours, the business day before your event, will not result in any refund, as the usability of furnishings does not reflect the price.   
  
  

 Additional 

• Please, No Staples or Nails on Beams or Tables
• For Hanging Decorations/Banners: Instead of stapling or nailing beams, Please utilize Hooks in Pavilions for hanging Banners, Balloons, Etc. 
• For Tablecloths: Instead of stapling, please bring & use your own Tablecloth clips, Tablecloth weights, or Table bungees.
  Anything ground-penetrating is prohibited.
• Electricity:  No extension cords or splitters should be used. If the electric breaker is blown, we will not reset it.
• Parks, Shelters, and other park furnishings are offered on an "as-is" basis and include the shelter. 
• Rental includes Shelter and related shelter furnishings only. 
• Other park facilities shall remain available for public use.
  Renters are responsible for bringing their own trash bags & cleanup immediately following use.
• Port-a-Potties are for public use and are not maintained by the city, if any concerns, please call Jonnie-On-The-Spot 989-777-0353
• *Pavilion reservation price is based on shelter size. Although certain furnishings are included with pavilion rental. Price does not reflect the usability of furnishings such as port-a-potties, electricity, indoor plumbing, appliances, etc.

 Parks Office

Monday-Friday 7:00 AM- 3:00 PM   

Parks Dept.  989-894-8314

1645 Marquette Ave.

Bay City, MI 48706 

Special Event

An event qualifies as a Special Event if it is or has any of the following:

• It is open to the public
• It is over 100 people
• If it is a fund-raiser, tournament, sale
• If it has any vendors, a band, or DJ
• If setting up any chairs, tables, podiums, archways, booths, tents, etc.

Weddings

Fill out the entire form, and Email or turn it into Parks Dept. at least 90 days before the event

Email:  [email protected] 

Turn in: 301 Washington Ave. Bay City, MI 48708 Room 413

Once we receive the completed form, we will look over it and let you know the next steps. 

Wedding Ceremony Request Form

Tree Donations

For more information on Tree Donations, click Here

Gardening Opportunities                                                                                            

The City of Bay City, works in partnership with Bay City in Bloom, to make adopting a pocket garden possible. 

Pocket Gardens are adopted with a minimum of a one-year commitment.

To apply to become a gardening volunteer, click Here

Gardening opportunities exist throughout Arboretum and other City Parks. City staff or a BCIB volunteer will reach out once the application is submitted.